Every time a sale is made (or daily sales in retail) an invoice is generated. This will be recorded in the Cash Receipts Register.

To ensure all invoices are included the invoices should be serially pre-numbered. They will be entered in this order. The entry into the Cash Receipts Register should include:

• Invoice number


• Date issued


• Description (if necessary)


• Total (gross) amount


• Sales Tax included (if applicable)


• Net amount (gross less Sales Tax)

The total (usually monthly) will be Credited to the Sales account in the general ledger, & Debited to the Receivables Control account to complete the double-entry.

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Last modified: June 1, 2008